OPPAGA text logo with graphic of FL historic capitol
OPPAGA text logo with graphic of FL historic capitol

Department of State

Library and Information Services

What is the purpose of the division?

The Department of State's Division of Library and Information Services is the designated information resource provider for Florida government and all state agencies. The division coordinates and helps to fund the activities of public libraries; provides a framework for statewide library initiatives; provides archival and records management services; and preserves, collects, and makes available the published and unpublished documentary history of the state.

How does the Division provide its major services?

The division provides resources and services at the R.A. Gray Building in Tallahassee, the Capitol Branch located in the Capitol, and online.
  • State Library of Florida provides reference and research services. Services provided specifically for state employees include remote borrowing privileges; interlibrary loan with desktop delivery; and remote access to resources that allow access to professional journals, online newspapers and a variety of other information.
  • State Archives of Florida provides on-site public access to its collections and via the Florida Memory website. An online catalog indexes and describes the materials in the many public records series, manuscript collections, and the genealogical collection.
  • Library Development provides support to libraries throughout Florida and administers state and federal grants to support and improve their services. The libraries and grants web-based system provides grants management, electronic submission of grant applications, and information for and about Florida libraries.
  • Records Management provides professional assistance to state and local government agencies in managing government records and information. The program establishes general records schedules, which set a minimum retention period for public agency records. The program also provides individual and group training sessions on a variety of public records management topics. The program also operates the State Records Center, which offers public agencies low-cost storage, next-day reference service deliveries for paper records, disposal of inactive paper records, and security microfilm and electronic records storage. In addition, the program administers the Capital Post-Conviction Records Repository, which receives, maintains, and indexes copies of public records following notification that the Florida Supreme Court has upheld a death sentence.

What is the difference between the Capitol Branch Library, the State Library, and the State Archives?

  • Capitol Branch Library is located on the seventh floor of the Capitol. It provides information and research services to Legislative staff and elected officials. Comprehensive legislative and legal materials are held the State Library.
  • State Library is open to the public and its collections include more than one million items in a variety of formats. The circulating book collection covers a wide range of subjects, with areas of concentration in public administration and government, social sciences, education, library and information science, business, and computer applications. The reference collection includes directories, statistical data books, almanacs, encyclopedias, and other standard reference tools. In addition, the Florida publications collection comprises publications from Florida's territorial period to the present, and the federal publications collection has federal publications that relate to interests and concerns of Floridians. The State Library also houses the Florida collection, which is one of the most comprehensive collections of Floridiana that includes books, manuscripts, maps, memorabilia, periodicals, and other items.
  • State Archives of Florida is the central repository for the archives of Florida's state government. State law mandates collecting, preserving and making available for research the historically significant records of the state, as well as private manuscripts, local government records, photographs, and other materials that complement official state records. The State Archives of Florida is open to state employees and the public.

What is the Florida Electronic Library?

Florida Electronic Library (FEL) is a gateway to electronic resources that offer access to comprehensive, accurate, and reliable information. The FEL is available to all Florida residents including students in Florida's K-12 schools, universities, and colleges. The FEL can be accessed 24 hours a day from any location with internet access. There were over 32 million searches and information retrievals within FEL during Fiscal Year 2018-19.

How satisfied are users of the division's services?

In Fiscal Year 2018-19, 99% of the division's customers were satisfied with services provided via in-person, telephone, mail, fax, and e-mail contacts. Customer satisfaction was measured in terms of quality, timeliness and accuracy of responses.

How are these activities funded?

The division is funded through general revenue and two trust funds-the Federal Grants Trust Fund and the Records Management Trust Fund. The Federal Grants Trust Fund is authorized by s. 20.105, Florida Statutes, and includes restrictive federal grants used to fund activities within the program.  The Records Management Trust Fund is authorized by s. 257.375 Florida Statutes, and is composed of fees collected for the division's records management and archival services.
Fiscal Year: 2020-21
Fund Dollars Positions
PROGRAM: LIBRARY AND INFORMATION SERVICES
LIBRARY, ARCHIVES AND INFORMATION SERVICES
32,177,787
69.00
TOTAL
32,177,787
69.00

Updates

In Fiscal Year 2019-20, the total available funding for State Aid grants was $21,804,072. The available funding in Fiscal Year 2019-20 was 7% more than the prior fiscal year, and a .2% increase to the proportion of program costs that were funded.

Where can I find related OPPAGA reports?

A complete list of related OPPAGA reports is available on our website.

Where can I get more information?

What are the applicable statutes?

Chapters 119 and 257, Florida Statutes.

Whom do I contact for help?

State Library, 850-245-6600; Capitol Branch Library, 850-245-6612; State Archives, 850-245-6700; Library Development 850-245-6600; Records Management 850-245-6750

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