OPPAGA text logo with graphic of FL historic capitol
OPPAGA text logo with graphic of FL historic capitol

Department of Management Services

Facilities Program

What is the purpose of the program?

The Facilities Program is administered by the Division of Real Estate Development and Management. The program oversees the construction of public buildings and the operation and maintenance of the Florida Facilities Pool, as well as other facilities and structures managed by the Department of Management Services (DMS). The program provides fixed capital outlay and project management oversight of state facility construction and renovation projects; operates and maintains certain state-owned facilities; provides a variety of administrative services such as private sector lease procurement oversight and review, parking services administration, and facilities bonding; and provides for building security and fire safety.

What services does the program provide?

The program delivers services through four bureaus.
  • Bureau of Leasing administers public and private leasing, ensuring leases are in the best interest of the state. Additionally, this bureau oversees parking services statewide.
  • Bureau of Business Support Services performs administrative duties that are in direct support of the Division of Real Estate Development and Management including budget, procurement, and contract development.
  • Bureau of Operations and Maintenance is responsible for the daily operations of DMS-managed facilities, providing cost-efficient, accessible, clean, and safe work environments.
  • Bureau of Building Construction oversees the construction of public buildings statewide, supplying project management oversight for DMS-managed facilities and for other agencies that may not employ the technical staff to perform these duties. The bureau is responsible for managing Fixed Capital Outlay (FCO) funds appropriated by the Legislature and overseeing the repair and renovation of DMS-managed facilities. Additionally, bureau staff acts as construction managers for other agencies, through client-agency agreements, to manage their encumbered funds and assure contract compliance for their agency's projects.
The department maintains an inventory of state buildings, including their usage, condition and maintenance needs. Each year a State Facilities Inventory Report is provided to the Legislature and Governor which identifies the state's building needs and, in conjunction with the Department of Environmental Protection (DEP), includes a list of state-owned real property and facilities recommended for disposition. The information is provided to DMS via the Facility Inventory Tracking System (FITS), a component of the Florida State Owned Lands and Records Information System (FL-SOLARIS), which is administratively housed at DEP. The information received from agencies by June 30, provides the foundation data used for development of the report and plan.  The strategies included in the plan focus on utilizing availability within the Florida Facilities Pool, renegotiating private leases to achieve deeper lease cost savings and optimizing the state's real estate portfolio.

What is the Florida Facilities Pool?

The Florida Facilities Pool consists of all state-owned buildings under DMS jurisdiction at the time the pool was created in 1985 and buildings the department has since constructed or acquired using revenue bonds. Tenants in Facilities Pool buildings pay a uniform rental rate, meaning that each tenant pays the same amount per leased square foot regardless of building location.  Facilities Management establishes the rental rate to cover debt service on the revenue bonds, capital depreciation reserves, and its operations and maintenance costs for pool facilities.

How does the cost of owning and maintaining state buildings compare to the cost of renting from the private sector?

According to the program's Fiscal Year 2018-19 performance data, the department's average full service rent-composite cost per square foot ($17.18) is less than the average private sector full service rent-composite cost per square foot ($22.95) in markets where the department manages office facilities.  The gross square feet of state-owned office space occupied by state agencies was approximately 17.5 million square feet and the net square feet of private sector office space occupied by state agencies was approximately 5.7 million square feet.

How are these activities funded?

Fiscal Year: 2020-21
Fund Dollars Positions
PROGRAM: FACILITIES PROGRAM
BUILDING CONSTRUCTION
1,082,900
11.00
FACILITIES MANAGEMENT
152,611,728
256.50
TOTAL
153,694,628
267.50

Where can I find related OPPAGA reports?

A complete list of related OPPAGA reports is available on our website.

Where can I get more information?

Other Reports
Disposition of State Lands and Facilities 2019 Annual Report, Florida Department of Management Services and Florida Department of Environmental Protection, October 1, 2019.

State Facilities Inventory 2019 Annual Report, Florida Department of Environmental Protection Division of State Lands and Florida Department of Management Services Division of Real Estate Development and Management, October 1, 2019.

2018 Master Leasing Report: Five-Year Strategic Leasing Plan, Florida Department of Management Services.

Leon County Property Portfolio Study, Department of Management Services, February 1, 2017.

The Office of Inspector General reports on department operations are available on its website.
Websites of Interest
Building Owners and Managers Association International (BOMA)
FM Link, Facilities Management Resource on the Internet
International Facility Management Association
Performance Information


Performance measures and standards for the department may be found in its Long Range Program Plan.

What are the applicable statutes?

Chapters 215, 216, 255, 272, 281, 288, 489 and s. 20.22, Florida Statutes.

Whom do I contact for help?

Division of Real Estate Development and Management, 850-488-2074
Website